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BYLAWS & POLICIES

Article 1. Identification

Section I

The name of the organization shall be the “Plain Township Swim and Dive Team”, hereinafter referred to as the “Team”.


Section II

The mailing address of the Team shall be P.O. Box 348, New Albany, OH 43054

Section III

The Team is a non-profit organization with an accounting period that commences on the 1st day of January and ends on the 31st day of December each year.

Article II  Purposes

Section I

The plain Township Swim and Dive team encourages and supports aquatic sports opportunities for young people to develop physical fitness, self-discipline, self-confidence, proficiency in competitive swimming and diving, good sportsmanship and enjoyable summer activity for all of its members in the New Albany and Plain Township community. It is an organized exclusively for charitable, educational, and athletic purposes, including for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.


Section II

No part of the new earnings of the organization shall inure to the benefits of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Section I, Article II hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing, or distribution of statements) and political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on: (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code or corresponding section of any future federal tax code.


Article III. Membership and Fees

Section I. Non-Voting Membership

Membership on the Team shall open to all children ages 4-18 who meet minimal swimming requirements. The final decision on whether a child can join the Team rests with the Board of Directors. The Board of Directors may set a quota for membership. When the Team has reached its quota, those on the waiting list will fill slots as they become available. Membership shall be made upon prescribed forms and shall bind each applicant to abide by the Bylaws and rules of the Team. All athletes must have a membership in good standing to the Plain Township Aquatic Center.


Section II Voting Membership

Each family unit or individual unit member is entitled to one (1) vote. A family unit is defined as multiple related persons regardless of the number of athletes in that family. An individual unit is defined as an individual not related to any other members of a team family.


Section III Fees

Fees shall be established by the Board of Directors to enable the Team to meet its lawful obligations. Fees are payable to the Team Treasurer. An athlete will not be allowed to practice until fees are paid.


Section IV Termination of Membership

A membership may be terminated and/or suspended by the Board of Directors for not abiding by the Bylaws and rules of the Team. The Board of Directors can make such termination only after full opportunity for a hearing has been given to the member.


Article IV, Membership Meetings


Section I Annual Membership

Meeting There will be at least one Annual Meeting of the membership during each calendar year. The location and time of the annual membership meeting shall be fixed by the Board of Directors.


Section II Board of Director’s Meetings

The Board of Directors shall hold regular meetings as necessary to conduct the business of the organization. These meetings are open to attendance by regular members of the organization. Prior notice of these meetings will be given to members of the Board and members of the organization via email or by posting on the team website.


Section III Special Meetings

The President may call special meetings at any time giving written or verbal notice to the members.


Section IV Quorum

At all general membership meetings, the members present shall constitute a quorum with each individual or family unit entitle to one vote.


Article V, Board of Directors


Section I Responsibilities

All business and team activities shall be conducted by or under the authority of the Board of Directors. The Board of Directors shall have full responsibility for policies, coach and employee contracts, long-term team direction, sub-committee heads, and distribution of team funds.


Section II  Selection of Board of Directors

The Board of Directors shall be selected by a majority vote of those present at the annual membership meeting. The Board of Directors shall consist of nine (9) members, one of whom is the Head Coach. The remaining eight (8) members shall be selected by a majority vote of those present at the annual membership meeting. The term for the remaining eight (8) members is two (2) years. The remaining eight (8) board members may serve a maximum of two (2) consecutive terms and must remain off the Board at least one (1) year before they are eligible to serve again. In the event of fewer than 8 candidates nominated term limits may be waived.


Section III Vacancies

Any Board member who is absent from three (3) successive Board meetings may have his or her seat on the Board of directors declared vacant by majority vote of the remaining Board members. A vacancy of the Board of Directors may be filled for the unexpired term by any member elected by a majority of the remaining Board members.


Section IV Quorum and Voting

A quorum for any meeting of the Board of Directors to conduct any business shall be when a majority of the Executive Committee is present. All Board members will have one vote. A simple majority will solve all issues, unless otherwise specified in these Bylaws.


Section V Responsibility of the Head Coach

The Head Coach shall have full responsibility for staff training; team growth, planning and administering workouts, planning team meet schedule, and general team operations. The Head Coach shall also be responsible for hiring additional coaching staff with Board approval.


Article VI, Officers


Section I Selection of Officers

Selection of Officers – After the Board of Directors has been selected at the annual membership meeting, the Board of Directors shall select the following officers: President (or Co-Presidents), Vice-President(s), Secretary, and Treasurer. The elected officers shall constitute the Executive Committee and will hold office until the successive officers have been selected.


Section II Duties of the President/Co-President

Duties of the President Schedules and presides at all meetings

Serve as chairperson of the Board of Directors with the advice of the Board

Call special meetings of the organization Represent or appoint representatives of the organization

Initiate procedures to fill vacancies of the Board

Appoint special committee and chairpersons to carry out special functions.

Serve as liaison to Township Serve as Team representative to swim league(s)

Assist/oversee committee chairs Coordinate Championship meet


Section III Duties of the Vice-President

Oversees creation of schedules for practices and meets Act as President in the absence of the President

Assist the President in his/her duties Be prepared to act as representative at the appointment of the Board Serve as liaison to pool staff Coordinate team suits and apparel Track inventory of team supplies

Section IV Duties of the Secretary

Record the minutes of all meetings of the organization.

Maintain an accurate membership roster for the organization.

Maintain all relevant correspondence including updates to team webmaster.

Conduct team registrations at the beginning of each season.

Section V Duties of the Treasurer

Act as a financial agent for the organization Maintain all financial records

Collect all team fees for dues, meet entries, equipment etc.

Complete all properly authorized disbursements

Perform any financial duties designated by the Board including end of year statements and all financial forms to be filed with the township

Section VI Vacancies

A vacancy in the position of President (s), Vice-President(s), Secretary, or Treasurer may be filled for the unexpired term by the remaining Board members.

Article VII, Amendment of Bylaws


Section I Bylaws Changes

The Bylaws of the organization may be changed by a two-thirds vote of the total membership, as stated in Article IV, Section III. Members may vote by mail-in proxy, or in-person ballot. Any amendments must be submitted to the general membership in writing two weeks in advance of a meeting for the purposes of voting on the amendment to the bylaws.

Article VIII, Dissolution

Section I

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of Franklin County, Ohio exclusively for such purposes or to such organizations, as said Court shall determine which are organized and operated exclusively for such purposes.

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PTAC GATOR SWIM & DIVE TEAM HANDBOOK

Plain Township Aquatic Center

Gator Swim & Dive Team Handbook

TABLE OF CONTENTS

  • •The Plain Township Gators
  • •League Information
  • •Swim & Dive Team Practice
  • •Age Groups
  • •Meet Availability
  • •Regular Season Swim Meets
  • •Regular Season Dive Meets
  • •Team Suits & Apparel
  • •What to Bring to the Swim Meet
  • •What to Bring to the Dive Meet
  • •How to Decipher the Swimming Heat Sheet
  • •Regular Season Swim Meet Order of Events GCSL
  • •Regular Season Swim Meet Order of Events COSA
  • •Dive Meet: One Meter Diving Table
  • •GCSL Swim Championships
  • •Swim Championship Additional Information
  • •GCSL Dive Championships
  • •End of Season Swim and Dive Banquet
  • •Team Volunteering
  • •PTAC Board
  • •Home Meet Gator Concession Stand
  • •Swim Meet Volunteer Positions
  • •Dive Meet Volunteer Positions
  • •Picture Sharing
  • •PTAC Registration Fee Refund Policy
  • •Helpful Swimming Terms
  • •The Strokes
  • •Helpful Diving Terms
  • •The Dives
  • •PTAC Website

"The Plain Township Gators"

The swim team was organized in 2003 and is a fun summer organization for children from beginners up to the age of 18. Anyone can be on the swim & dive team if they can swim 1 length of the pool without stopping. Many of our swimmers go on to join the Middle School and High School swim teams to competitively swim.

The swim team is a member of the Greater Columbus Swim League (GCSL), which is made up of 8 local swim teams (Delaware, Gahanna, Highlands Park, Northwest, Westerville JC, Worthington Blue, Worthington Red, and Plain Township). The league’s web page can be found at http://www.gogcsl.org. Participants MUST be a member of PTAC as required by the league. PTAC will also be participating in a COSA developmental swim league which will swim on Saturdays.

The swim team is run by a board of volunteer parents in conjunction with Plain Township, which provides the facility and supports the team. Team announcements and information can be found on the Gator Website at https://ptacgators.swimtopia.com

LEAGUE INFORMATION:

When you join PTAC, it encompasses both the GCSL and COSA as one team league. Both leagues are summer recreational leagues that focus on FUN and SPORTSMANSHIP

GCSL - Greater Columbus Swim Association

These swimmers and divers compete in four to five dual meets against league opponents. The dual meets will be very competitive every week. Diving scores are included in the overall meet scores. A championship is held at the end of the season.

COSA - Central Ohio Swimming Association

COSA is a developmental league that supports the GCSL. Swim meets are held on Saturday mornings. There is no diving or championship meet associated with COSA.

PTAC coaches will decide whether GCSL or COSA meets are best for each swimmer.

Important GCSL Rules:

  • A swimmer must be a member of the pool whose team they are participating for.
  • A summer swimmer is only allowed to swim for one summer league (ie. GSCL/COSA, Country Club League, or Suburban East Swim League) at a time. Year-round USA swimmers are allowed to swim long course plus GCSL during the summer season.

Swim & Dive Team Practice

Swim team practice is held in the mornings before the pool opens to the public. Practices are held Monday through Wednesday and Friday. There is no practice on Thursday.

Dive team practice is held at the New Albany High School pool. Practice times and day are vary based on pool availability.

Swim and Dive team practices are posted on the PTAC website.

The coaches do their best to have all athletes enjoy themselves and also learn how to be competitive.

Age Groups

Per GCSL rules, a swimmer’s or diver’s age group will be determined by his or her age on June 15 of the current year. A swimmer or diver who is 19 on June 15 of the current year shall be allowed to compete in the 18 and under age group for the season, if the student was enrolled in high school just prior to the start of summer season.

Swimmers’ age groups for meets are as follows:

Junior Division

  • •Boys and Girls 6 and under (back and freestyle only)
  • •Boys and Girls 8 and under

  • •Boys and Girls 10 and under

Senior Division

  • •Boys and Girls 12 and under
  • •Boys and Girls 14 and under
  • •Boys and Girls 18 and under

Divers’ age groups for meets are as follows:

Junior Division

  • •Boys and Girls 8 and under
  • •Boys and Girls 10 and under

Senior Division

  • •Boys and Girls 12 and under
  • •Boys and Girls 14 and under
  • •Boys and Girls 18 and under

Meet Availability

To help determine if your swimmer will be swimming at each meet, the team uses SWIMTOPIA (our team website). Each swimmer and diver will have their own account and parents will indicate which meets a team member is available to swim/dive. This helps the coaches set up both the GCSL and COSA meets.

SCHEDULES: Swim and dive schedules are posted on the Gator website: https://ptacgators.swimtopia.com

CHAMPIONSHIPS: If your swimmer qualifies for championships, your swimmer is expected to attend, and you are expected to volunteer at the meet.

Changes of availability for a given meet will be closed as follows:

Wednesday night GCSL meet - 6 pm the Saturday evening preceding the meet.

Saturday morning COSA meets – 6 pm the Wednesday evening preceding the meet.

Alert your coach via email, ptacswimteam@gmail.com, of any changes as soon as they arise.

A FEW POINTS TO REMEMBER:

Indicating that your swimmer is available for Wednesday night meets (GCSL) does not guarantee that your swimmer will swim in the Wednesday night meet.

Wednesday night meets have limited spots for swimming entries. Your coach will determine if your swimmer is ready for Wednesday night meets.

Divers participate in the Wednesday meets only (there is not a diving meet for COSA). The Dive Coaches will determine who will participate in the dive meets.

If you have a swimmer new to competitive swimming, the coaches may recommend they compete in COSA meets (swimmers only, no divers) which are held on Saturday mornings in a supportive environment.

Some swimmers compete in both GCSL and COSA meets. This is mainly due to wanting to improve during the season, preferring the level of competition in COSA (more ribbons!!), and Wednesday evening swimmers getting times in a specific stroke. Your coach will find the right fit for your swimmer.

The Wednesday night GCSL league requires swimmers & divers to compete in 3 season meets in order to be entered into the Swim and Dive League Championships held at the end of the season. This is a League rule, and they will not allow any exceptions. Please alert your coach if you have a scheduling problem with your summer schedule or vacation plans.

Our head coach will be making all decisions about what will be best for your child and can answer any questions you may have. Our goal is a love of swimming & good competition for every child, which is why we participate (as a team) in each league.

Regular Season Swim Meets

During the summer season, there are 5 GCSL dual meets held on Wednesday evenings.

Meets begin at 6:00 pm and generally end between 8:00 and 9:00 pm. Swimmers will need to be at the pool by 4:30 to get ready for warm-ups, unless otherwise directed by the coaches. The PTAC pool closes Wednesdays at 4:00 p.m. on Home Swim Meet Days. The maximum number of events a swimmer can participate in during a dual meet is five (5); three (3) individuals and two (2) relays.

COSA meets are held on Saturday mornings. The meets begin at 8:00 am and finish before the host pool opens to the public. COSA meets do not have a maximum number of events a swimmer can swim. The COSA Head Coach will determine what is best for each swimmer. There is no diving at the COSA meet.

Upon arrival at a meet, be sure to check in with the Swimmer Check-in Volunteer. This helps the coaches know that all team members have arrived at the pool.

Below is a listing of pools and links to maps. Pool location information is also on the web page.

Delaware DARTS Mingo Pool, 500 E. Lincoln Ave. Delaware 43015
Dublin Dolphins 5660 Dublinshire Dr., Dublin, OH 43017
Gahanna Swim and Racquet Club 148 Parkland Dr, Columbus, OH 43230
Grandview Municipal Pool 1350 Goodale Blvd, Grandview Heights, OH 43212
Highland Park Otters 245 S. Spring Rd., W esterville, 43081
Lifetime Fitness - Dublin 3825 Hard Road, Dublin 43016
Marysville 510 Park Ave., Marysville, OH 43040
Northwest Swim Club 1064 Bethel Road, Columbus, OH 43220
Plain Township (New Albany) 7650 Swickard Woods Blvd, New Albany, OH 43054
Westerville JC 200 Otterbein Ave., W esterville, OH 43081
Worthington Waves

400 W Dublin Granville Road, W orthington, OH 43085

Regular Season Dive Meets

Dive meets are held immediately before the Wednesday night meets. Dive meets begin at 4:00 pm. Divers are expected to arrive at the pool at 3:00 pm for warm-ups, unless otherwise directed by the Dive Coach. There are 5 dive meets during the season. Age groups are the same as those used in swimming. The number of dives a diver must perform is dependent upon their age group.

  • •8 & Under - 2 dives from any group

  • •10 & Under - 3 dives from any of 3 groups
  • •12 & Under - 4 dives from any of 3 groups
  • •14 & Under - 4 dives from any of 3 groups
  • •18 & Under - 5 dives from any of 4 groups

Team Suits & Apparel

PTAC will provide information on the web page each season about where parents can purchase team apparel and swim suits. Swim gear such as goggles, bags, and practice caps can be purchased from swim gear stores or local sporting goods stores. The team will provide team caps for purchase.

What to Bring to the Swim Meet

  • •plenty of towels
  • •goggles (two pairs in case one breaks)
  • •swim cap
  • •healthy snacks and drinks (lots of water)
  • •warm clothes to put on after events (very important on cooler or windy evenings)
  • •marker for noting events on swimmer’s hand
  • •fun activities for your swimmer to do between events
  • •chairs (some pools do not have many chairs available for use during a meet)
  • •blanket (or extra towel) for swimmer or family to sit on
  • •sports umbrella for swimmers to sit under
  • •camera

Prior to coming to the meet, each swimmer should have the following information printed on their hand as shown below:

(E) Event number

(H) Heat number

(L) Lane number - this number will be blank until you get to the pool.

Stroke - The swim coaches will email the swimmers’ events prior to each meet. With the exception of the lane assignment, the other information can be completed prior to coming to the pool. Permanent sharpie marker works best for this task.

E           H           L

333         3           5     100 IM

39           4           5     50 Breast

43           3           5     50 Fly

47           4           2     50 Back

What to bring to the Dive Meet

  • •plenty of towels
  • •healthy snacks and drinks (lots of water)
  • •chairs (outdoor meet - some pools do not have many chairs available for use during a meet)
  • •blanket (or extra towel) for swimmer or family to sit on (outdoor meet)
  • •camera 


How to decipher the swimming Heat Sheet


Regular season heat sheets are relatively simple, since there rarely are multiple heats. Each sheet contains the following information: Event number, event title, heat number, status of heat, lane number, swimmer’s name, swimmer’s age for season, swimmer’s team, and swimmer’s entry time. At the beginning of the season, each swimmer is designated an NT which stands for “No Time”. After they swim their first meet and earn an official time (not disqualified), a time will be shown in the last column. The seed time is based on their best time for the event, not necessarily the time from the previous meet.

Championship meet heat sheets look different in that there are usually multiple heats for each event. In addition to the information provided in the regular season heat sheet, each heat is designated by its number out of a total number of heats (i. e. Heat 1of 4). The type of swim, preliminary or finals, is also noted. When swimming championships, it is very important to know which heat your swimmer is entered into so they are placed correctly in the bullpen.

The preliminary times listed are based on the regular season. The finals heat sheet (distributed before finals) contain the swimmer’s championship preliminary times. All relay times are from the regular season since relays are considered final swims. For each event, the Championship meet heat sheets also contains the meet record time, the year achieved, and the name of the record holding swimmer.


Regular Season Swim Meet Order of Events GCSL

Meet Events

Boys and girls generally swim each event separately.

The events for each stroke go from youngest to oldest. The girls in a given age group swim the even first, followed by the boys.

  • 100 Meter Individual Medley
    • The first event of every meet is the 100 meter Individual Medley, aka the 100 IM. We use abbreviations for everything! It’s like learning a new language.
    • In the 100 IM, one swimmer swims one lap, one length of the pool, of each stroke in a specific order: butterfly, backstroke, breaststroke, and freestyle.
  • Medley Relay
    • All age groups swim the Medley Relay, including 8 and under.
    • It is a relay consisting of 4 swimmers.
    • The Medley Relay has a specific stroke order: backstroke, breaststroke, butterfly, and freestyle. Since the younger children only swim one lap each, those swimmers swimming the breaststroke and freestyle portion of the relay must be at the opposite end of the pool, not the starting block end. Those swimmers will start in the water.
  • Freestyle
    • After the Medley Relays come the freestyle events. These progress as the events above, from youngest to oldest, with the girls swimming before the boys in each age category.
  • Backstroke
    • Backstroke events follow the freestyle events.
  • Breaststroke
    • Breaststroke events follow the backstroke events.
  • Butterfly
    • Butterfly events follow the breaststroke events.
  • Freestyle Relay
    • The freestyle relays are the last events of the meet.
    • The children love relays and get a real sense of being part of a team by competing in them.
    • Unforeseen circumstances may result in a child being placed in the relay at last minute, so never leave meets early!
    • The relay team has 4 swimmers.
    • Ages 8 and under swim a 100 meter relay, which means each swimmer swims one lap of freestyle.
    • Ages 9-10 and up all swim a 200 meter relay, which means each swimmer swims two laps of freestyle.

Quick Reference
100 IM aka 100 Meter Individual Medley

  • Order: Butterfly, Backstroke, Breaststroke, Freestyle
  • 8 and under does not swim this event.

Medley Relay

  • Order: Backstroke, Breaststroke, Butterfly, Freestyle
  • All ages swim this event
  • 8 & U and 9-10 ONLY: one lap of each stroke
  • Breaststroker and Freestyler must be at opposite end of the pool!

Freestyle Relay

  • For 8 & U only: one lap of freestyle
  • 2nd and 4th (aka “anchor”) child must be at the opposite end of the pool

Regular Season Swim Meet Order of Events COSA

Dive Meet: One meter diving table

GCSL Swim Championships

Championships follow at the end of the GCSL season and will take place at various league pools including Plain Township.

Per the league rules, in order to be eligible to swim in the championship meet, swimmers must swim 3 regular season GCSL meets. If a meet has been cancelled due to weather and a swimmer was entered for that meet, the cancelled meet DOES count toward as one of their completed meets.

No swimmer will be able to swim more than 5 (3 individuals and 2 relay) events during championships. The coaches will enter swimmers into events based on the times they achieved during regular season meets.

The top 16 swimmers, based on their preliminary event times, will return to swim in the finals sessions. Swimmers with the top 8 preliminary times swim in the finals heat Swimmers in the 9th through 16th spots swim in the consolation heat. In addition to the top 16 preliminary swimmers, the 17th and 18th place swimmers from the preliminaries will return for the final session as alternates, in case any of the finalist swimmers do not return for their event.

Two Day Championships at One Location

Swimming champions can be an all day event if the swimmer qualifies for finals or swims individual events and is part of a relay team. On both days, preliminary swimming events are held in the morning, with finals and relays held in the evenings. The events are divided up as follows, unless the hosting pool decides to follow the two day format below:

Monday Morning Preliminaries: Backstroke Events

(Warm-ups ~ 7 am) Individual Medley (IM) Events

Monday Evening: Backstroke Finals

(Warm-ups ~ 3 pm) Individual Medley (IM) Finals

Medley Relay Events

Tuesday Morning Preliminaries: Butterfly Events

(Warm-ups ~ 7 am) Breaststroke Events

Freestyle Events

Tuesday Afternoon/Evening: Butterfly Finals

(Warm-ups ~ 3 pm) Breaststroke Finals

Freestyle Finals

Freestyle Relays

Two Day Championships at Two Locations

When the championships are held at two different pools, events are divided up as follows:

  • •Monday Morning Preliminaries: Senior Division - all individual strokes
  • •Monday Afternoon Preliminaries: Junior Division - all individual strokes
  • Tuesday Finals: Top 16 for individual strokes, all Medley Relays, all Free Relays

Swim Championship Additional Information

Championship tee shirts and other swim apparel will be available to purchase at the meet. In addition, heat sheets are available to purchase for each session (morning and evening) of the meet.

If your swimmer makes it into Championships, parents are required to volunteer at the meet sessions. PTAC will be assigned an area of responsibility for the meet and a request for volunteers will be sent out to the parents of Championship participants. Volunteering for this meet is in addition to regular season volunteering. When PTAC hosts the championships, additional parent volunteers will be necessary.

The team will be assigned a designated area for the swimmers to gather during the meet. Parents should be prepared to bring their own chairs to championships for use in the PTAC tent area. Bleachers are erected near the pool for spectators during events.

GCSL Dive Championships

Dive Championships are usually held on the weekend just before Swim Championships. In order to qualify for champions, divers must participate in 3 dive meets and be able to perform 3 or more dives. Each age group performs a specific number of dives. In addition, divers must dive within their age group and all divers must perform a three step hurdle and a forward dive.

  • •Required Dive: Forward Dive
  • •8 & U Forward dive plus one dive from any group
  • •10 & U Forward dive plus 3 other dives from 3 groups
  • •12 & U Forward dive plus 4 other dives from 3 groups
  • •14 & U Forward dive plus 4 other dived from 4 groups
  • •18 & U Forward dive plus 5 dives from 4 other groups

End of Season swim and dive Banquet

At the end of the year a banquet is held to honor the swimmers and divers and celebrate the season. The banquet is usually held in the evening during the week of championships. All swimmers and divers and their families are invited to attend. During the banquet, the coaches present the swimmers with any trophies, medals, or ribbons they earned during the championships. In additions, other awards are given to the swimmer by the coaches. Parents will be provided banquet details via email.

TEAM VOLUNTEERING

PTAC Swim Team Parent Volunteer Policy

In order for the swim meets to run efficiently and for the swim team to have a successful season, each family must put forth a “team effort”. Parent volunteers are an integral part in how successful our season will be. Therefore, each family is required to volunteer for a minimum of 3 times during the regular season at swim meets in order for their child(ren) to be eligible to swim in championships (if they qualify). Meets can be either home or away. All positions must be filled for meets to run smoothly, therefore, if you become unavailable to fulfill your volunteer assignment, you are required to provide a replacement volunteer (i.e. Grandparent, aunt/uncle, babysitter, etc.). Each family is expected to be a team player to ensure all positions are covered.

CONCESSION DONATIONS

To help with the team, each family is asked to supply food for home meets to be used at the Gator Concession Stand. Bringing food for the concession stand is VERY IMPORTANT. However, this is IN ADDITION to your 3 volunteer obligations.

VOLUNTEERING for SWIM CHAMPIONSHIPS

Volunteering for swim championships is coordinated once it has been determined which swimmers will participate. Each team is assigned specific tasks at each championship meet. These tasks change yearly. All parents who have children participating at Champs are expected to volunteer at the Monday and Tuesday session. The volunteer coordinator will work with the parents of swimmers participating in the championships to fill PTAC required positions.

WHAT HAPPENS IF I DON'T VOLUNTEER?

As a parent/guardian of a registered summer session swimmer, I will adhere to the PTAC Family Volunteer Policy. Each family must complete 3 volunteer requirements by the conclusion of the current season or pay the following penalty:

2 of 3 volunteer positions completed $50 

1 of 3 volunteer positions completed $75 

0 of 3 volunteer positions completed $100

**Payment is due to the PTAC treasurer by August 1. Any family that owes money for the volunteer penalty will not be permitted to register for the next season until the penalty amount is received by PTAC.

**PLEASE REMEMBER YOUR FAMILY NEEDS TO VOLUNTEER FOR AT LEAST 3 POSITIONS IN ORDER FOR YOUR SWIMMER(S) TO QUALIFY FOR CHAMPIONSHIPS.

The intent of this policy is not to raise money, but to emphasize how very important it is that we all work together to maintain the high standards PTAC exemplifies and help more evenly share the volunteer effort required to provide well run meets for our children. PTAC cannot run a meet without adequate parental support. Those families not doing their fair share of volunteering, jeopardize the smooth management and operation of swim meets. 

PTAC Board

The PTAC Board consists of the following positions: President, Vice President, Secretary, Treasurer, Head Swim Coach and four (4) at-large positions. The dive coaches also sit on the board as a non-voting member. Each Board member has specific duties for the season. The parent of any swimmer can volunteer to be on the Board. Call-out for Board members takes place in the fall after the season is completed.

Home Meet Gator Concession Stand

At each Gator home swim meet there will a Gator concession stand, which will be located under the first umbrella. Parents volunteer to bring something for the concession stand.

Dive Meet Helpers

Score Table Volunteers: Two helpers are needed at each meet to work at the score table.

PTAC REGISTRATION FEE REFUND POLICY

Families will be refunded as follows: 100% up to the first day of practice; 50% up to the end of the first week of practice; NO REFUNDS after the end of the first week of practice unless there is a season ending injury. Season Ending Injuries will be reviewed on a case by case basis, by the coaches, to determine if the team will issue a refund and how much. These determinations will be made at PTAC’s end of season board meeting.

Helpful swimming Terms

  • Beep, Whistle, Starting Pistol: This may be all that is heard for the swimmer to start racing the event. He/she will hear the announcer state, “Swimmers, take your mark.” Then the swimmer will hear “one of the starting signals (Beep, Whistle, or a Starting Pistol).” The swimmer should immediately begin racing. If there has been a false start, the swimmer will hear a continuous beeping or whistle sound or the starting pistol one additional time during the race. He/she should stop swimming and return to the starting block.
  • Bullpen: The bullpen is a designated area where all swimmers must report before they can swim an event. This is where they are organized in advance of their races, in order to keep the meet running smoothly. Failure to report to the bullpen on time will result in the swimmer being scratched from the event. Swimmers aged 13 and up do not have bullpen requirements.
  • Disqualification (DQ’d): A swimmer may be disqualified if they are not executing the stroke according to USA Swimming rules, if they dive in early, perform an incorrect flip turn or any number of other events. Although this can be upsetting to a child, “DQs” are very common and should be regarded as part of the learning process.
  • Dual Meet: Two teams compete at one location
  • Event: The race in which a swimmer will participate
  • False Start: Leaving the blocks before the sound of the starter's signal
  • Finishing: Finishing a race often relies on split-second judgment. A decision to start a new arm stroke or lengthen the current one, may need to be made. In breaststroke and butterfly, both hands should touch the wall together; in freestyle and backstroke you can make the touch with one hand.
  • Heat: Race within a single event
  • Heat Sheet: A listing of all swimmers by heat and lane assignments at a meet, seeding swimmers according to times submitted.
  • Individual Medley: This is when a swimmer swims four different strokes in one race. The order is butterfly, backstroke, breaststroke, and then freestyle. Special turns are used because swimmers need to change from one stroke to another.
  • Relays: In relays, the swimmer is one of a team of 4 people each swimming an equal distance. There are 2 relays, the freestyle and the medley.
  • Scratch : When a swimmer, scheduled for an event, is removed by the coach prior to participating.
  • Seed: The placement within an event according to individual time
  • Seed Times: Time used to enter a swimmer in a meet. This determines a swimmer's heat and lane assignment
  • Starter: Official responsible for the start of each heat and for calling swimmers to the blocks.
  • Starting Block: Starting blocks are normally used to start an event where swimmers dive into the water. A swimmer may not take any stroke until he/she breaks the surface of the water. If a swimmer is not yet comfortable using the starting block, he/she may choose to start in the water or dive from the side of the pool. Backstroke is the only stroke where you have to start in the water.
  • Stroke Judge: The official that determines the legality of a swimmer's stroke or his/her turns
  • Time Standards: Qualifying times that have been set by Regional and National Committees for all events.

THE STROKES

Breaststroke

This stroke must be done on the stomach with some part of the head surfacing during each stroke sequence, except on starts and turns when one underwater pull and kick are allowed, in that order. The kick must be a squeezing action with no downward thrust of the legs, all on the same horizontal plane, recovering forward from the chest. The swimmer must touch the wall with both hands simultaneously at all turns and the finish.

Backstroke

Swimmers must remain on their backs until they touch the wall for a turn or finish. Any means of stroke or kick is allowed. The pennants hanging across the pool are situated to prepare the swimmer for the approaching wall.

Butterfly

The leg kick(s) must be a downward thrust, which is simultaneous action. The arm pull must be simultaneous and the arms must recover forward over the top of the water only. Both hands must touch the wall simultaneously at all turns and the finish.

Freestyle

"Free" means any stroke imaginable, but most swimmers choose the crawl, the fastest of the strokes. Any part of the body may touch the wall at turns and the finish. This is the first stroke emphasized and virtually all new swimmers will compete in freestyle events.

Helpful Diving Terms

  • 1 meter: Height of a diving board used in GCSL meets
  • Approach: Three or more steps forward to the end of the board before the hurdle and takeoff.
  • Degree of Difficulty: Each dive is assigned a degree of difficulty depending on the type of dive and combinations performed. The rating ranging from 1.2 to 4.1 indicating the difficulty of executing a specific dive. The “DD” is multiplied by the sum of the judges’ scores to calculate the overall score for a dive.
  • Dive Judge: Diving official who scores each dive.
  • Entry: The conclusion of a dive as a diver makes contact with the water. May be either head or feet-first. Upon entry, the body should always be near vertical in a straight position with toes pointed. In a headfirst entry, arms should be stretched above the head, in line with the body with the hands close together.
  • Free Position: A combination of straight, pike, or tuck positions, to be used in twisting dives only as listed in the DD tables.
  • Hurdle: The final segment of a diver’s approach to takeoff. Consists of a spring to the end of the board, taking off from one foot, and landing on two feet at the end of the board.
  • Pike Position: A dive position in which the body is bent at the hips, legs straight at the knees, and toes pointed. Feet should be held together, while positioning of the arms is optional.
  • Scores: Dives can be scored from 0 (lowest) up to 10 (highest) points in half point increments.
  • Springboard: An adjustable diving board that regulates “springiness,” either 1- meter (3’3") or 3-meters (9’9") above the water. The springboard projects at least five feet beyond the edge of the pool.
  • Straight Position: A dive position in which the body is straight without bending at the knees or hips, with feet together and toes pointed. Formerly called the “layout” position.
  • Takeoff: A diver’s lift from the board prior to execution of the dive. May be done from a forward (running or standing) or backward approach, or from an armstand position.
  • Tuck Position: A dive position in which the body is bent at the waist and knees, with thighs drawn to the chest and the feet kept close to the buttocks. Feet and knees should be kept together and toes should be pointed.

THE DIVES

Back Dives

  • •Takeoff from the end of the board with back toward water. Direction of rotation is away from the board. Includes tuck, pike, or straight

Forward Dives

  • •Takeoff from a standing or running approach, facing the water. Direction of rotation is away from the board. Includes tuck, pike, or straight

Inward Dives 

  • Takeoff from a standing position at the end of the board, with back to the water. Direction of rotation is toward the board. Includes tuck, pike, or straight

Reverse Dives 

  • Takeoff from a standing or running approach, facing the water. Direction of rotation is toward the board. Includes tuck, pike, or straight

Somersault Dives

  • A movement in which a diver rotates the body on an imaginary horizontal axis through the hips. This move can be performed in a variety of combinations. Includes tuck, pike, or straight

Twisting Dives 

  • Any dive with a twist. There are four types of twisting dives: forward, back, reverse and inward

PTAC Website

The PTAC website can be found at https://ptacgators.swimtopia.com. The site is continually updated during the season.

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